How Smarter IT Asset Management Saved $765,000 and Transformed Operations
IT inefficiency isn’t just a technical issue – it’s a financial one. In this case study, we explore how a Michigan-based manufacturing company leveraged MCPC’s IT Asset Management (ITAM) expertise to recover over $765,000 in unnecessary hardware lease costs and transform IT operational processes.
The Challenge: Inefficiency Hidden in the Lease Cycle
The client faced persistent issues related to leased IT hardware that quietly drained their budget:
Key Pain Points
- Inaccurate Asset and Lease Data: Without reliable records, the IT team had no visibility into the locations of leased assets or their associated lease schedules.
- High Buyout Costs: The inability to return leased assets on time – due to poor tracking – led to frequent and costly buyouts – of outdated hardware!
- Rising Maintenance Costs: Continuing to support aging equipment drove up operational expenses and diverted resources from more strategic initiatives.
The Solution: MCPC’s IT Asset Management Services
To address the client’s challenges, MCPC implemented a modern IT Asset Management program that delivered full visibility and control across the asset lifecycle – from lease initiation to expiration.
1. Centralized Asset Intelligence
MCPC established a single source of truth that integrated hardware inventory with lease contract data enabling visibility across all departments and business functions.
2. Proactive Lease Management
Lease schedules were mapped directly to individual assets, with automated alerts for upcoming refresh or return dates.
3. Workflow Enhancements
Streamlined workflows were implemented including a process for replacing devices before lease expiration, reducing downtime, avoiding penalties, and ensuring smooth transitions.
The Results: Tangible Cost Savings + Long-Term Efficiency
MCPC’s ITAM program delivered immediate, measurable impact and laid the foundation for sustainable operational improvements.
| Impact Area | Outcome |
| Lease Cost Reduction | $765,000 saved on the first contract – plus future cost avoidance enabled by improved processes and data |
| Asset Management | Unified asset and lease intelligence enabling data-driven, actionable decisions coupled with best practice lifecycle processes |
| Operational Efficiency | Reduced administrative overhead via automation |
| Risk Mitigation | Lowered exposure from lost or unreturned assets |
Why It Worked
MCPC’s approach delivered because it focused on foundational principles that our team brings to every IT Asset Management initiative:
- The Right Data, Not Just More Data: Success starts with having the right data, in the right context, to make smarter decisions.
- Process Discipline Scales: Proven, repeatable processes reduce chaos, eliminate surprises, and keep teams focused on higher-value work.
- Lifecycle Thinking, Always: Every asset should be managed with intention – from lease initiation to return – so clients stay ahead of issues, not stuck reacting to them.
Conclusion: ITAM Is a Strategic Lever for Cost Control
This case shows how IT Asset Management can become a key driver of efficiency and financial health.
By grounding decisions in accurate data and quality processes, MCPC helps organizations not only save money but also improve operations, reduce risk, and meet contractual obligations – turning ITAM into a long-term business advantage.